SplashData

SplashID for iPhone/iPod touch User Guide

Table of Contents

Introduction
Quick Start
List View
Panel View
Search View
Tools
Record Info
Edit Dialog
Automatic Password Generator
Categories and Types
Custom Field Labels
Masking
Security
Synchronization  
Sharing Records
Backup and Restore

iPhone
 

Introduction

SplashID Safe provides quick and easy access to all of your personal identification information, including usernames, passwords, credit cards, PINs, calling card numbers, frequent flyer numbers, insurance info and more. Data is stored in a secure, encrypted, password protected format and can be synchronized between SplashID on your handheld and SplashID on the desktop (Windows and Mac). You may prefer to do most of your data entry in SplashID Desktop, however, since it's faster and easier with a keyboard, and then synchronize the data with your handheld.

Quick Start

  1. Launch SplashID and you will be asked to enter your email ID. This is used both for activation purposes as well as to uniquely identify your database with yourself.
  2. After the Getting Started guide completes, you will land on the Set Password screen. You can leave it blank to set no password if you wish, and you can set a hint to remind you. You can also tap Pattern to draw a pattern that you will use for login instead of a password.
  3. Next the List View will be displayed with some sample records.
  4. Tap the New Button New to create a new record. In the Edit Dialog select a Type, such as Credit Card or Web Login, and you will see the Field Labels change accordingly.
  5. Tap Done when you are finished entering the information for the new record and you have just created your first record.
  6. You can create records on the handheld or the desktop and synchronize the data between the two. You may find it easier to enter data in SplashID Desktop where you can use your keyboard.

List View

When you login to SplashID you are presented first with the List View. You can filter by Categories and Types tapping the Filter By menus. In the filter selection screen, you will see a list of your Categories or Types and how many records belong to each.

List View
List View
Filters
Filter Options

  • Categories -- Select a Category to filter the view by Category, such as Business or Personal. You can select All Categories at the top to apply no filter, but you may restrict the list to only display items assigned to a specific Category.
  • Types -- Select a Type to filter the view by record type, such as Credit Cards or Web Logins. You can select All Types at the top to apply no filter, but you may restrict the list to only display items assigned to a specific Type.

You can also use the alphabetic jump bar on the right to either jump to a particular letter in your list of records or tap and scroll to quickly scroll through the alphabet.

Several buttons appear at the bottom of the List View screen:

    • New New -- Found in the top right, creates a new record within the current Type and Category.
    • Find Find -- Opens the search box where you can enter a few characters and display found results. It also shows you recent search history for quick recall.
    • Favorites Most Viewed -- Displays the records that you commonly view on the handheld.
    • Email vID Send -- Exports a secure vID file of the selected records and sends it as an email attachment or as a secure file to another iPhone user over Wi-Fi.
    • Tools Tools -- Opens the Tools Menu screen where you can access preferences and other tools.
    • Lock Lock -- Locks SplashID immediately and requires a password to open the data again. See Security for more information.
    • Sync Sync -- Opens the Sync dialog to initiate Synchronization with the SplashID iPhone Desktop.

Panel View

Panel View
Panel View

The Panel View is an alternative way to browse your SplashID records. Users of early versions of SplashID on iPhone will remember this layout.

To switch to Panel View, go to Tools > Select View > Panel View.

Instead of showing a list of records immediately, the Panel View shows a list of Types and allows you to drill down by type. Select All Types if you wish to see all records.

Search View

Search View
Panel View

The Search View is another alternative way to browse your SplashID records.

To switch to Panel View, go to Tools > Select View > Panel View.

Unlike the List and Panel views, the Search View does not load any records on launch. This makes for quicker access to very large databases.

Once the application loads, you just tap the search button and enter a some text to search on, then tap Search and the results are displayed.

 

Tools Menu

To open the Tools menus, tap the Tools button at the top right of the screen (when available).

Tools Menu
Tools Menu
  • Sync -- Opens the tool for synchronizing with the SplashID desktop.
  • Auto Sync on Launch -- With this feature enabled, SplashID will attempt to sync with the desktop app every time you open it.
  • Sync Email ID -- This email ID should match the desktop email ID with which you wish to synchronize data.
  • Set Password -- Select to edit the password protecting SplashID. See Security for more information.
  • Login Lock Sound -- Turns on or off the click sound that is played at login or locking.
  • Edit Categories -- Displays the Categories which you may edit or delete. Select an existing type and tap edit, or tap New to create a new one.
  • Edit Types -- Displays the Types which you may edit or delete. Select an existing type and tap edit, or tap New to create a new one.
  • Delete Records -- Displays a list of all records, allowing you to select multiple (or all) records for deletion.
  • DeDupe -- Use this tool to search for duplicate records and then delete them.
  • Select View -- Switch between List View and Panel View.
  • Select Theme -- Select an alternating row color and/or header and footer theme.
  • Dynamic Search -- With Dynamic Search ON, the Find tool will start filtering search results as you type. When OFF, you must tap Search when you are done entering the search terms.
  • Allow File Transfers -- You can send records (individual or groups) as secure files over Wi-Fi to other SplashID for iPhone users. This preference must be on to allow the transfer.
  • Clear Filters on Exit -- This preference, when enabled, will reset the Category and Type filter selections when you exit the application, so when you return all items will be displayed.
  • About SplashID -- Displays the version info.
  • Quick Start -- Launches the Quick Start guide you saw the first time you ran the application.
  • User Guide -- Web View of the online User Guide.
  • FAQs -- Web View of the online Frequently Asked Questions.
  • Send Feedback -- This tool is intended to be used to make suggestions or feature requests. You will not get a reply to this email, so if you need technical support, please submit a ticket.
  • Buy More Icons -- A great way to customize your database even further - buy additional icon sets via In-App purchase.
  • See More Apps -- We have lots of great iPhone apps available, so please explore our catalog.

Record Info

Record Info

Tap a record item in the List View to view its details in the Record Info. Each item can contain up to 9 fields, a date modified field, an icon, plus additional notes (up to 4000 characters).

Some things to note about the Record Info screen:

  • It is a read-only display. If you wish to edit the record, tap the Edit button in the top right.
  • Masked fields display stars instead of the field data to protect you from over-the-shoulder snoops. Tap the masking button to display its contents; tap again to re-mask.
  • Tap a field to bring up the Copy option. Tap the Copy button to copy the data to the clipboard, so you can paste it elsewhere.
  • Field data with valid URLs (beginning with http:// or www) can be opened in the built-in browser by tapping the web button next to the field data. The username and password will be auto-filled into the appropriate fields if possible, and it is also displayed at the top of the screen for reference.
  • The Attachment field can be used to store any file you want to associate with the record. Tap the field to view the attachment.
  • You can use the buttons on the toolbar to skip to the previous or next record, duplicate the record, email the record, or delete the record.
  • Notes data can be scrolled with the finger.

Edit Dialog

Enter the Edit Dialog for a given record by tapping the Edit button in the Record Info or by creating a new record.


Edit Dialog

Icon Picker

Edit Field, Label & Masking
  • Icon -- On the top left you will find the record icon. Tap the icon button to access the Icon Picker. You can also add custom icons on the SplashID desktop or on the handheld client, and even buy additional icons via the Icon Picker on the handheld.
  • Description -- Field 1 is where you enter the name or description of the record.
  • Category -- This field will default to the Category you were displaying when you created the record. See more about Categories and Types.
  • Type -- This field will default to the Type you were displaying when you created the record. The Type will dictate the default field labels, icons, and masking preferences for the record. See more about Categories and Types.
  • Fields -- Enter your data according to the field labels.
  • Field Tools -- Tap on the blue arrow button Blue Arrow to access the following field tools:
    • Custom Field Labels -- You may assign Custom Field Labels or set the field labels globally by going to Tools > Edit Types.
    • Masking -- You may switch on Masking for a field at the record level or set the field masking globally by going to Tools > Edit Types.
    • Password Generator -- Tap Generate to access a strong password generator. See Automatic Password Generator for more information.
  • Attachments -- You can now attach files to records. Any file type can be attached via the SplashID desktop, or you can use the camera or photo library to add attachments on the iPhone.

Automatic Password Generator


To invoke the Password Generator for a given field, tap the field's blue arrow button to open the field tools, and then tap Generate. The Generate button also appears in the Set Password dialog in case you want the master password to be very strong as well.

To create a password:

  1. Set the Length.
  2. Choose from the "Include these Characters" table one or more options of letters, numbers, symbols, or a combination thereof. The Strength meter will show you how strong the password will be based on the selected attributes.
  3. Tap Generate. A password will be displayed for your review.
  4. Tap Generate again to generate a new one until you find one you like.
  5. Tap Select when you have decided.

Categories and Types

Edit Categories
Edit Categories
Edit Types
Edit Types
Define Type
Define Type

Note: Only Categories and Types that contain records are displayed. So if you create a new Category/Type, it will not show up in the filter list until you create a new record and select the new Category/Type, and save the record.

The difference between Categories and Types is best illustrated by example. You may use Categories to separate your Business records from your Personal records, while you use Types to separate your Credit Card records from your Web Login records. SplashID uses a "drill-down" system of displaying your data. You drill down first through Categories, then Types, then open a record to view its details.

Another way of looking at the Category/Type distinction is by simile -- Your SplashID data is in a locked filing cabinet. Each Category is a drawer, and each Type is a folder. Unlike real world files, however, you can view all the records at once if you wish, as if you emptied all folders and drawers on the table and neatly laid them out for simultaneous viewing.

Categories act as filters for grouping related records. The two pre-defined Categories are Business and Personal, though you may add more by choosing Edit Categories from the Category menu.

Types act as templates, which define the structure for the items you want to store in SplashID. You may define up to 9 Custom field labels and a default icon for each type, as well as specify the fields you wish to mask. For example, you may create a type for Web Logins, which includes Custom field labels for username, password and URL, with a globe icon, and the password field masked; and you may create a Type for Credit Cards which includes Custom field labels for credit card number, expiration date and PIN, with a Visa icon, and the credit card number and PIN masked.

  • Edit Types -- Select Edit Types from the Tools menu to display the Edit Types dialog. You may create an unlimited number of Types. Several sample Types are provided, which you may edit or delete. Tap an existing type to edit, or tap New to create a new one. The Define type dialog is displayed.
  • Define Type -- Enter a name for the Type and up to 9 Custom field labels. The Mask switch specifies whether or not the data in that field will be masked. And you may also specify a default icon for the Type.

Custom Field Labels


Field Labels and masking are set by default when you define a Type. You may change the Field Labels and masking, however, at the record level in the Edit Field dialog.

Masking


Fields that are Masked appear as six stars - Mask. You may show or hide the masked data by tapping the stars themselves.

If you wish to permanently mask or unmask a field, you can change its mask setting in the Edit Type dialog or the Custom Field Labels dialog.

Security

Set Password
Set Password Dialog
Login
Enter Password Dialog
Pattern Login
Pattern Login

You should secure your data in SplashID so that a password must be entered to access the application. You will be required to enter the password when launching SplashID. Once you set a password, SplashID encrypts your data using 256-bit Blowfish encryption to ensure data security.

  • Setting a Password -- The Set Password dialog is displayed by default the first time you run the application; you can also open it from the Tools menu.
    • Enter a password in the New Password field, and verify the password by entering it again in the Confirm field. 
    • You can enter a hint to remind you of your password if you forget.
    • You can also use the password generator tool in this dialog, but keep in mind that these are generally strong passwords and difficult to remember.

      Note: You must manually set the same SplashID password on the handheld and the desktop, if you wish to synchronize between the two.

  • Setting a Pattern -- A more fun and convenient way to login is using a pattern. To set a pattern, tap the Pattern button in the Set Password dialog. Then draw your pattern using the numbered dots supplied (no overlapping or repeating). Tap Continue and confirm the pattern, then make a note of the numeric equivalent - this must match the SplashID desktop if you plan on synchronizing. In version 6 of SplashID desktop, you can use a pattern to login as well.

  • Entering a Password -- You will be required to enter your password each time you launch SplashID, or when you turn on your handheld if SplashID was last running when it was turned off.

  • Changing a Password -- To change a password, select Set Password from the Tools menu, enter your Old Password, then enter and confirm the New Password.

  • Removing a Password -- To remove a password, select Set Password from the Tools menu, enter your Old Password, then leave the New Password and Confirm fields blank.

Synchronization

Items may be created or edited on the Handheld or Desktop and the changes can be synchronized over your local Wi-Fi network. You can download the SplashID Safe desktop for Mac or Windows from www.splashdata.com/splashid/download/iphone.htm

By default information is synchronized in both directions, but you can adjust the settings, in Sync settings which can be found in the Options/Preferences dialog.

In most cases, you will wish to leave the Default setting (on the right) set to Synchronize. This means that after changing it to Desktop Overwrites Handheld and doing a sync, it will revert back to Synchronize for the next sync so you don't have to go back in and change the setting back manually.

Conduit

Here are the possible sync settings and the results they will bring about:

  • Synchronize -- Changes made on the Handheld or the Desktop will be synchronized. If a record is edited on both sides between syncs, the latest edit will win.
  • Desktop overwrites handheld -- All data on the Desktop is copied to the handheld. Any data on the Handheld will be replaced.
  • Handheld overwrites Desktop -- All data on the Handheld is copied to the Desktop. Any data on the Desktop will be replaced.

In order to synchronize, you must do the following:

  1. Turn WiFi on on your handheld device, then select the same network that your computer is on for your handheld to join
  2. Open the SplashID desktop
  3. Select the correct user from the User menu in the SplashID desktop to match the device name
  4. Set the passwords the same on both the desktop and handheld software
  5. Adjust the Sync settings in Options/Preferences > Sync if you wish
  6. Start the Sync on the handheld:
Sync
1. Select "Sync" from Tools
Sync
2. Select your computer or enter an IP address to sync with
Sync
3. Tap "Start Sync"

Manual IP Address Sync

If you have trouble connecting your handheld and desktop SplashID, or if you want to want to sync remotely over the internet, you can sync using a manual IP address.

To do this, open the Sync dialog on the handheld and tap where it says Enter an IP Address "To sync with."

Enter the IP address of the desktop computer, either on the local network or the public IP if connected directly to the internet. You can find this IP address in the SplashID Desktop under Options/Preferences > Sync.

Creating an Ad Hoc Network

If you have trouble connecting your handheld and desktop SplashID, or if you want to make your sync connection with the handheld more private, you can set up an Ad hoc network (aka Computer-to-Computer network), and then perform your sync with both devices on that network. Here's how:

Mac OS

  1. Click the Airport icon in the menu bar, and select Create Network.
  2. Select options for the network such as name and if you wish to password protect it.
  3. On the handheld, join the new network from the list in Settings > Wi-Fi.
  4. Now open SplashID on both the handheld and desktop and proceed with the Synchronization.

Windows 7

  1. Follow the instructions here: http://windows.microsoft.com/en-US/windows7/Set-up-a-computer-to-computer-ad-hoc-network
  2. On the handheld, join the new network from the list in Settings > Wi-Fi.
  3. Now open SplashID on both the handheld and desktop and proceed with the Synchronization.

Windows Vista

  1. Follow the instructions here: http://windows.microsoft.com/en-US/windows-vista/Set-up-a-computer-to-computer-ad-hoc-network
  2. On the handheld, join the new network from the list in Settings > Wi-Fi.
  3. Now open SplashID on both the handheld and desktop and proceed with the Synchronization.

Windows XP

  1. Follow the instructions here: http://www.microsoft.com/windowsxp/using/networking/setup/adhoc.mspx#2
  2. On the handheld, join the new network from the list in Settings > Wi-Fi.
  3. Now open SplashID on both the handheld and desktop and proceed with the Synchronization.

Sharing Records

Send Records

You can share information with other SplashID users in a few different ways:

  • Send Multiple Records -- When in the List View, tap the Send button on the bottom toolbar, and then choose whether to Select All or hit Cancel to select multiples manually. Then you have the option to send via Email or To Device. Email is best to send to the desktop. To Device can be used to send records over Wi-Fi to a device on the same network.
  • Send Single Record -- When viewing the Record Info, tap the Send button on the bottom toolbar. Then you have the option to send via Email as VID (encrypted), via Email as Text (unencrypted), or To Device. Email is best to send to the desktop. To Device can be used to send records over Wi-Fi to a device on the same network.

Backup and Restore

Each time you sync with iTunes, the SplashID database file on the handheld is backed up along with the rest of the device data. In the event of a failure, this data can be restored via the Restore option in iTunes sync.

The other better option to backup your iPhone SplashID data is to sync with the SplashID Safe desktop. It is sold separately for $19.95 at www.splashdata.com/splashid/iphone